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Connect Asana + Gmail with AI
Client emails create work that needs tracking, but manually copying requests into Asana wastes time. Pokee connects Gmail and Asana so emails become tasks, clients get notified on completion, and nothing gets lost.
What You Can Automate Between Asana + Gmail
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Create Asana tasks from client emails
Time saved: 25 min/dayPokee monitors your inbox for client emails, extracts task details, and creates structured Asana tasks with context.
Prompt“When I get an email from a client, create an Asana task in Client Requests with the subject as title and email body as description.”
- 2
Email notifications on task completion
Time saved: 15 min/taskPokee detects completed tasks, drafts a professional update email, and sends it to the right contact.
Prompt“When a task in Deliverables is marked complete, email the client with a summary of what was delivered and next steps.”
- 3
Weekly project digest via email
Time saved: 30 min/weekPokee aggregates weekly data, formats a stakeholder-friendly digest, and delivers it on schedule.
Prompt“Every Friday at 3pm, compile tasks completed this week and blockers from Asana. Email the summary to project stakeholders.”
- 4
Overdue task reminders via email
Time saved: 20 min/weekPokee identifies overdue tasks, groups by assignee, and sends personalized email reminders.
Prompt“Every Monday, find Asana tasks overdue by 3+ days. Email each assignee with their overdue items and request a status update.”
How It Works
- 1
Connect both tools
Head to pokee.ai/authorizations and link Asana and Gmail with one-click OAuth. No API keys needed.
- 2
Describe your workflow
Tell Pokee what should happen between Asana and Gmail in plain English. One sentence is enough.
- 3
Pokee executes
Your workflow runs automatically with intelligent error handling. When APIs change or rate limits hit, Pokee adapts.
Why Pokee vs Zapier for Asana + Gmail
| Feature | Zapier | Pokee AI |
|---|---|---|
| Setup | Configure trigger, filter, action manually | Describe in one sentence |
| Multi-step workflows | Extra cost per step ($20+/mo) | Unlimited steps included |
| Error handling | Static retry, breaks silently | AI-powered recovery and adaptation |
| Changes | Rebuild workflow from scratch | Update your plain English description |
| Intelligence | None (data pass-through only) | Context-aware routing and decisions |
| Price | $20-600/mo per workflow | From $19.99/mo for all workflows |
FAQ
- Can Pokee do things between Asana and Gmail that Zapier can't?
- Yes. Pokee handles complex conditional logic, multi-step processes, and context-dependent decisions between Asana and Gmail that would require premium Zapier features. All included at base price.
- How fast do workflows run between Asana and Gmail?
- Most workflows execute within seconds of the triggering event. Unlike Zapier's polling intervals (5-15 minutes on lower tiers), Pokee uses real-time event detection where available.
- Can I combine Asana + Gmail with other tools?
- Yes. Pokee connects to 90+ tools simultaneously. A single instruction can span multiple tools without extra cost.
- Is my data secure between these tools?
- SOC 2 Type I certified with Type II in progress. All data encrypted in transit and at rest. OAuth tokens revocable anytime.
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