Automate Outlook Calendar with Pokee AI
Meeting prep, scheduling logistics, and calendar hygiene eat into productive hours. Pokee connects to Outlook Calendar via Microsoft OAuth and automates the work around your meetings - from prep briefs to follow-up task creation.
What Pokee Can Do with Outlook Calendar
- Auto-schedule meetings based on availability and preferences
- Generate meeting prep briefs with relevant context from email and CRM
- Detect and resolve scheduling conflicts automatically
- Send pre-meeting agendas and post-meeting summaries
- Block focus time based on your workload and deadlines
- Sync calendar events with project management tools
- Track meeting load and suggest optimization
Example Workflows
- 1
Meeting Prep Briefs
Time saved: ~15 minutes per meetingPokee reads your upcoming calendar, gathers context from email and docs for each meeting, and delivers a concise prep brief so you walk in informed.
Prompt“30 minutes before each Outlook Calendar meeting, pull the last 5 emails with attendees plus any relevant docs. Summarize key context and open questions. Send to me in Slack.”
- 2
Auto-Block Focus Time
Time saved: ~20 minutes weeklyPokee analyzes your week ahead, identifies open windows, creates focus blocks, and protects them from meeting creep.
Prompt“Every Sunday evening, look at my upcoming week. Block 2-hour focus time slots on any day where I have fewer than 3 meetings. Title them 'Deep Work' and decline any meeting requests that conflict.”
- 3
Post-Meeting Action Distribution
Time saved: ~10 minutes per meetingPokee monitors meeting endings, checks for notes, parses action items, and distributes them to ensure nothing falls through the cracks.
Prompt“After each meeting on my calendar ends, check if meeting notes were added. If yes, extract action items and post them to the relevant Slack channel with assignees tagged.”
- 4
Scheduling Conflict Resolution
Time saved: ~5 minutes per conflictPokee evaluates conflicting events against your priority rules and handles the resolution automatically with appropriate messaging.
Prompt“When a new meeting invite conflicts with an existing event, compare priority (1:1 with my manager > team standup > optional meetings). Auto-decline the lower priority one with a polite message suggesting alternative times.”
How It Works
- 1
Connect
Head to pokee.ai/authorizations and link your Outlook Calendar via Microsoft OAuth. Pokee gets scoped access to view and manage events.
- 2
Describe
Tell Pokee what you need in plain English. Example: "30 minutes before each meeting, pull the last few emails with that person and deliver a prep brief to my inbox."
- 3
Execute
Pokee scans your upcoming calendar, gathers relevant context from Outlook mail and shared files, generates a prep summary, and delivers it before the meeting starts.
Why Pokee vs Outlook Calendar Rules
| Feature | Outlook Rules | Calendly | Pokee AI |
|---|---|---|---|
| Scheduling logic | Basic time slots | Availability-based | Context-aware + preferences |
| Meeting prep | None | None | Auto-generated briefs |
| Conflict resolution | Manual | First-come-first-served | Priority-based auto-resolve |
| Cross-platform | Outlook only | Calendar only | 90+ tools integrated |
| Setup | Multiple rules | Configure availability | One sentence |
FAQ
- Does this work with shared/team calendars?
- Yes. Pokee can read and manage any Outlook calendar your account has access to, including shared team calendars and room bookings.
- Can it schedule meetings with external people?
- Yes. Pokee can propose times based on your availability and send meeting invites. For external scheduling, it works like an intelligent assistant finding mutual availability.
- Will it accidentally decline important meetings?
- Pokee follows your explicit priority rules. By default, it operates in suggest-mode (notifies you of conflicts) rather than auto-decline. You control the autonomy level.
- How does it handle recurring meetings?
- Pokee understands recurring events and treats them appropriately. It won't block focus time over existing recurring meetings unless you specifically ask it to.
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