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Connect Gmail + Greenhouse with AI
Recruiting communication lives in Gmail but tracking belongs in Greenhouse. Pokee connects both so candidate interactions are logged, communications are automated, and hiring managers stay informed without manual reports.
What You Can Automate Between Gmail + Greenhouse
- 1
Log candidate emails to Greenhouse
Time saved: 10 min/candidatePokee tracks email threads with candidates and keeps Greenhouse records current without manual logging.
Prompt“When I exchange emails with a candidate, log the interaction to their Greenhouse profile with a summary and next steps noted.”
- 2
Send interview confirmations from Greenhouse data
Time saved: 10 min/interviewPokee detects scheduled interviews and handles candidate communication automatically.
Prompt“When an interview is scheduled in Greenhouse, send the candidate a confirmation email with date, time, interviewer names, and prep instructions.”
- 3
Rejection emails from pipeline changes
Time saved: 10 min/rejectionPokee drafts thoughtful rejections based on the candidate's specific application context.
Prompt“When a candidate is moved to Rejected in Greenhouse, send a personalized rejection email that references the specific role and thanks them.”
- 4
Weekly hiring pipeline email to leaders
Time saved: 25 min/weekPokee aggregates recruiting data and delivers a formatted update to stakeholders.
Prompt“Every Monday, compile the hiring pipeline from Greenhouse: candidates by stage, interviews this week, offers pending. Email to hiring managers.”
How It Works
- 1
Connect both tools
Head to pokee.ai/authorizations and link Gmail and Greenhouse with one-click OAuth. No API keys needed.
- 2
Describe your workflow
Tell Pokee what should happen between Gmail and Greenhouse in plain English. One sentence is enough.
- 3
Pokee executes
Your workflow runs automatically with intelligent error handling. When APIs change or rate limits hit, Pokee adapts.
Why Pokee vs Zapier for Gmail + Greenhouse
| Feature | Zapier | Pokee AI |
|---|---|---|
| Setup | Configure trigger, filter, action manually | Describe in one sentence |
| Multi-step workflows | Extra cost per step ($20+/mo) | Unlimited steps included |
| Error handling | Static retry, breaks silently | AI-powered recovery and adaptation |
| Changes | Rebuild workflow from scratch | Update your plain English description |
| Intelligence | None (data pass-through only) | Context-aware routing and decisions |
| Price | $20-600/mo per workflow | From $19.99/mo for all workflows |
FAQ
- Can Pokee do things between Gmail and Greenhouse that Zapier can't?
- Yes. Pokee handles complex conditional logic, multi-step processes, and context-dependent decisions between Gmail and Greenhouse that would require premium Zapier features. All included at base price.
- How fast do workflows run between Gmail and Greenhouse?
- Most workflows execute within seconds of the triggering event. Unlike Zapier's polling intervals (5-15 minutes on lower tiers), Pokee uses real-time event detection where available.
- Can I combine Gmail + Greenhouse with other tools?
- Yes. Pokee connects to 90+ tools simultaneously. A single instruction can span multiple tools without extra cost.
- Is my data secure between these tools?
- SOC 2 Type I certified with Type II in progress. All data encrypted in transit and at rest. OAuth tokens revocable anytime.
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